Business English | Business Correspondence 05 _LEVEL 7_ Correspondence 05

Business Correspondence 05: Writing a Purchase Order

Practice 1 | Useful Expressions Directions: Listen and repeat.

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Purchase order - a one-time contract between a buyer and seller. It is written by the buyer and is a legal authorization for the seller to ship the product and bill the buyer.

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Payment term – the time during which the payment has to be made

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Payment method – cash, credit card, bank transfer

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Shipped – already arriving from supplier to the buyer

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Shipping method – via mail, bus, train, etc.

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Disputes – conflicts

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Vendor – seller

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Unit

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Unit of measure

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Price per unit

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Quantity

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Discounts

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Serial number

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Total amount

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Delivery date

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Tax amount

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Business English | Business Correspondence 05 _LEVEL 7_ Correspondence 05

Practice 2 | Purchase Order Directions: Look through the purchase order. Then explain your teacher the importance of the given information.

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Business English | Business Correspondence 05 _LEVEL 7_ Correspondence 05 Check your understanding: Answer the following questions.

1. What is a purchase order?

2. What are the shipping details?

3. What are the payment details?

4. What did the company purchase?

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Business English | Business Correspondence 05 _LEVEL 7_ Correspondence 05

Practice 3 | Role play Directions: Have a role play with your teacher in the following situation.

Situation You are the manager of a big company and you need to make a purchase order form. Your teacher will be the secretary to whom you will dictate what to include in the form.

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term

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method

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quantity

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description

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number



price



total amount



date

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Business English | Business Correspondence 05 _LEVEL 7_ Correspondence 05

Practice 4 | Discussion Directions: Discuss these topics and exchange thoughts with your teacher.

1. What are the advantages of a purchase order form?

2. Do you think the purchase order form is a common business practice in your country?

3. What are the most important things to be included in a purchase order?

4. Is it easy or difficult to write a purchase order? Why?

5. How informative is a purchase order in your opinion? Rate from 1 to 9 and explain your choice.

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